Who can see your data in a team

Your emails, drafts, and meetings are private by default – even from admins. Here's exactly who can see what when you're part of a Fyxer organization.

Each team member only sees their own emails, drafts, meetings, and notes. Other team members, including admins, can't access inboxes or personal data.

What team members cannot see

Other people in your organization can't see:

• Your inbox or email content

• Your email drafts or replies

• Your categorized folders or labels

• Your meeting recordings or summaries, unless they were invited to the call or you share the recording with them

• Your scheduling availability, unless you share a link

There is no shared inbox or shared draft view across team members. Your meetings are only shared if you choose to share them.

What team members can see

Team members can see:

• That you exist as a user in the organization

• Your name, email address, and role (Super Admin, Team Admin, Member, or Viewer)

• Which teams you belong to, if teams are set up

That's it. No content, no activity, no message history.

What admins can and can't see

Admins can:

• Invite or remove users

• Assign roles

• Manage billing and organization settings

• Create and manage teams (for features like team scheduling)

• Opt the whole organization out of AI training

• See usage across the organization, such as credits used and when members joined

Admins cannot:

• Read your emails

• View your drafts

• Access your meeting recordings or notes, unless shared

• See your inbox categories or follow-ups

• Monitor your activity inside Fyxer

• See what you do inside Fyxer

Being an admin does not grant inbox or content visibility.

Meetings and Notetaker privacy

• Meeting summaries and recordings are only visible to the meeting participants and anyone they choose to share them with

• Other team members cannot browse or replay your meetings

• Admins cannot access recordings "for coaching" or review purposes

If you want to share meeting notes, you must do so manually.

Email and calendar connections are always individual

Each team member:

• Connects their own email and calendar

• Controls their own permissions

• Can disconnect at any time without affecting others

Fyxer does not support shared or group inboxes (such as support@ or info@).

What about AI learning across the team?

• On Pro plans, Fyxer learns only from your inbox and meetings

• On Team and Enterprise plans, shared learning may be enabled, but content is never exposed, and learning is abstracted (patterns, not messages)

• Whether your data helps train Fyxer's own AI models is controlled by a setting in your Dashboard → Manage your account → Allow Fyxer to use my data to train and improve its AI models. Admins can opt out their whole organization

Private data is never shared between users.

If your organization claims your account

If you signed up for Fyxer with your work email address, your organization can claim your account by verifying its email domain. If that happens, we'll email you, and you'll keep normal access for 30 days. After that, your account moves into your organization's account, and its admins can manage and access it.

Still have questions?

Head to the chat in the bottom right of your Dashboard.