What team members can and can’t see
How privacy works for every role in your organization, from Super Admins to Viewers.
Fyxer is designed to work for teams without exposing anyone's private inbox or meetings. This article explains exactly what's private, what's shared, and where the boundaries are, so there are no surprises.
The short version
By default, Fyxer is private per user. Each person's emails, drafts, and meetings are only visible to them.
Being in the same organization does not mean teammates can see each other's inboxes or meeting recordings.
What team members can see
Individual team members can access:
Their own email drafts
Their own inbox categorization
Their own meeting transcripts and summaries
Their own scheduling links and calendar activity
Their personal preferences (draft tone, follow-ups, categorization settings)
No one else in the organization can view this content.
All members can see:
The organization name
A list of teammates (names and email addresses)
Their own role (e.g. Super Admin, Team Admin, Member)
This is for basic account awareness.
What team members cannot see
Team members cannot:
Read other users' emails
See drafts written for someone else
View inbox categories or folders from other users
Access other people's meeting notes or recordings
This means:
You can't see a teammate's meeting notes
You can't browse a shared library of team meetings
You can't access recordings unless you were invited to the meeting or someone shared it with you
Even Super Admins cannot:
Read member inboxes
Access member drafts or meeting notes
View transcripts or recordings from other users
Admins manage settings and billing, not content.
Members can access meeting recordings, summaries, and transcripts for any meeting they were invited to, whether they attended or not. They will also see any meetings which have been manually shared with them.
What Viewers can see
Viewers have read-only access to content someone has shared with them, such as a meeting summary, recording or Space.
Viewers don't count toward your seat total, so adding one doesn't change your bill.
How Viewers are added depends on your plan:
Pro: any member can invite a Viewer to content they've shared
Team and Enterprise: an admin approves each Viewer
Only an admin can change a Viewer to a Member, which adds a paid seat, or remove a Viewer.
Learn more: Admins vs members: roles and permissions.
Frequently asked questions
We're on the same team. Shouldn't we see each other's meetings?
No. Fyxer prioritizes individual privacy. Team membership does not create shared visibility into inboxes or meetings.
Can managers review calls for coaching?
Not automatically. You can manually share your calls using the Share button from the meeting recording (Dashboard → Notetaker → Recorded → Select your meeting). Alternatively, you can set your recordings to be automatically shared in Notetaker settings, reached via the gear icon next to the Record meeting button.
What about shared inboxes like info@ or sales@?
Shared or group mailboxes are not supported. Fyxer connects to:
Individual Gmail inboxes
Individual Outlook mailboxes
It cannot connect directly to shared mailboxes.
Can I share a meeting with someone who doesn't have a Fyxer seat?
Yes. You can share a meeting with them as a Viewer. They'll only see what you share, and they won't take up a paid seat.
Enterprise plans and shared learning
On Enterprise plans only:
Fyxer can learn patterns across a group without exposing individual emails
This improves suggestions and automation
Content itself is still not shared or visible
For more information, see our security page.
Still have questions?
Head to the chat in the bottom right of your Dashboard.