Best practices for teams using Fyxer

How to set up your Fyxer organization the right way – covering roles, billing ownership, domain settings, and privacy expectations for your team.

Fyxer works best when teams share clear expectations about billing, privacy, roles, and ownership, while still letting each person work independently in their own inbox.

This guide covers best practices to help teams avoid common setup issues and use Fyxer with confidence.

1. Decide who owns setup and billing, early

Every Fyxer organization has Super Admins and Members.

Best practice:

• Assign at least one Super Admin at setup

• Ensure the Super Admin understands:

  • How seats are added

  • How billing works

  • How to manage organization settings

Admins control:

• Team members and roles

• Billing, seats, and plans

• Organization-level settings

Members:

• Use Fyxer for their own inbox, calendar, and meetings

• Cannot change billing or team-wide settings

This avoids confusion later around charges, permissions, or cancellations.

Learn more: Admin vs member: roles and permissions.

2. Review the auto-add domain setting before inviting anyone

By default, Fyxer can automatically add new users who sign up with the same email domain. You can turn this setting on or off.

Go to Dashboard → Admin settings → Organization → Automatically add users for this domain and toggle this setting off if you don't want users on your domain to be added automatically.

Learn more: What is auto-add users for this domain?

3. Let each team member control their own inbox

Fyxer does not create a shared inbox.

Each team member:

• Connects their own email and calendar

• Controls their own categorization settings

• Sees only their own emails, drafts, and meetings by default

Best practice:

• Align on a simple shared mental model, not shared inboxes

• Many teams encourage starting the day with To do/To Respond, which surfaces emails that need action

Every email in To Do/To respond requiring a response automatically receives a draft, helping team members reply faster.

4. Remember: privacy is the default

Fyxer is designed around individual privacy first.

• Emails are never shared between team members

• Meeting notes are visible only to invitees, depending on your settings

• Drafts are created per user, in their voice

Even on team plans, Fyxer does not read or learn from other people's inboxes.

Still have questions?

Head to the chat in the bottom right of your Dashboard.