How to add or remove seats safely
Adding and removing users in Fyxer.
Seats in Fyxer are billed per user. Adding or removing seats changes your billing, so it's important to know how to do this intentionally and safely.
What counts as adding a seat
A seat is added when a new user gains access to your Fyxer organization.
This can happen when:
You invite a teammate manually
A user joins via auto-add domain
An existing user reconnects after being removed
Each active user counts as one seat.
The organization admin will receive a notification email when a new person joins, unless they manually invited them.
Learn more: How team billing works (per-seat pricing explained)
How to add a seat safely (invite a user)
To intentionally add a teammate:
Open your Dashboard → Settings → Team
Click Invite teammates
Enter their email address
Confirm the invite
Once they accept:
A new seat is added
Billing updates automatically (prorated if mid-cycle)
Add users one at a time so you can track seat changes clearly.
How to remove a seat (remove a user)
To remove a user and free up a seat:
Open your Dashboard → Admin settings → People
Find the user you want to remove
Click on the x to Remove member
Removed users do not receive further drafts or meeting summaries.
How to avoid accidental seat increases
The most common cause of unexpected seats is auto-add domain.
To prevent this:
Go to Dashboard → Admin settings → Organization
Review Automatically add users for this domain
Toggle it off if you want manual control
This ensures only users you explicitly invite can join.
Learn more: Auto-add domain: what it is, why it adds seats, and how to turn it off.
What happens if you add or remove seats mid-cycle?
If seats change during a billing period:
Fyxer applies proration
You're only charged for the time each seat was active
Adjustments appear on your next invoice
This can result in partial charges or credits.
Best practices for managing seats
Review your team list regularly
Remove inactive users promptly
Keep auto-add domain off unless you need it
Check billing after adding or removing users
These steps help keep costs predictable.
Frequently asked questions
Can I add seats during a trial?
Yes. Added users still count as seats once billing begins.
Do removed users get refunded?
Seat removals reduce future charges, but refunds aren't automatic.
Can users pay for their own seat?
No. Billing is handled at the organization level.
Where to review seat changes
Go to Dashboard → Admin settings → Billing to review:
Current seat count
Plan and billing cycle
Upcoming charges
Still have questions?
Head to the chat in the bottom right of your Dashboard.